Privacy Policy

1. General Information

This Privacy Policy sets out the rules for processing and protecting the personal data of users of the website www.inovatrials.com (hereinafter referred to as the “Website”), operated by Inova Trials, based in Poland (hereinafter referred to as the “Controller”).

The Controller takes all necessary steps to ensure the privacy of users and to comply with applicable laws, including the General Data Protection Regulation (EU) 2016/679 (GDPR).

2. Personal Data

What data do we process?

We may process the following personal data:

name and surname,
email address,
phone number,
job title and company (if applicable),
any information provided through the contact form,
technical data (IP address, browser type, cookies, device information).

For what purposes?

Personal data may be processed for the following purposes:

to contact users in response to submitted inquiries,
to carry out marketing and informational activities (based on consent),
to ensure proper functioning and analysis of the Website (e.g. cookies),
to fulfill legal obligations of the Controller.

Legal basis for processing:

Article 6(1)(a) GDPR – consent of the data subject,
Article 6(1)(b) GDPR – performance of a contract or steps prior to entering into a contract,
Article 6(1)(f) GDPR – legitimate interests of the Controller (e.g. direct marketing, site security).

3. Data Recipients

Personal data may be shared with:

IT and hosting service providers working with the Controller,
trusted partners and subcontractors involved in the execution of clinical research projects (if applicable and based on consent),
authorized public authorities – only in cases required by law.

Data is not transferred outside the European Economic Area (EEA) unless the user contacts us from outside the EEA – in such cases, data will be processed with appropriate safeguards (e.g. EU Standard Contractual Clauses).

4. Data Retention

Personal data will be retained:

for as long as necessary to fulfill the purpose for which it was collected,
for data processed based on consent – until the consent is withdrawn,
for the duration required to protect against potential legal claims (up to 6 years).

5. Your Rights

You have the right to:

access your personal data and receive a copy,
rectify or correct your data,
erase your data (“right to be forgotten”),
restrict data processing,
object to data processing,
transfer your data,
withdraw consent at any time (this does not affect past processing),
lodge a complaint with the relevant data protection authority.

6. Cookies

The Website uses cookies for the following purposes:

to ensure proper and secure functioning of the Website,
to analyze user behavior (e.g. Google Analytics),
to personalize content and improve user experience.

You can manage cookie settings in your web browser. Restricting cookie use may impact the Website’s functionality.

7. Changes to This Policy

We reserve the right to update or change this Privacy Policy at any time. Any updates will be published on this page and will take effect upon publication.

8. Contact

For questions regarding personal data protection, please contact us at:

Inova Trials
Email: cro@inovatrials.com
Phone: +48 692 866 902